How to correctly edit a generated report

Modified on Mon, 01 Apr 2019 at 11:20 AM

We have received feedback that when editing their generated report in MS Word, users have accidentally deleted a section/block of text.* 

As the report is largely formatted in tables and text boxes**, one part of the table/text box may be deleted without the user realising this. 

To minimise the possibility of this happening, it would be beneficial to turn on the 'Show text boundaries' feature when editing the document. 

This feature outlines all the text boundaries with a visible dotted line in the Word program, so the part which is being removed will be easily distinguishable from the user's perspective (please note that the visible dotted line will not be displaying in the print out of the document).

*It is possible to 'Undo' actions in Microsoft Word, please see this article for more information.

**This ensures all information generated is in keeping with the correct alignment, formatting and structure set by ATEB standards.

Step by step guide on how to show text boundaries:

'File' > 'Options' > 'Advanced' tab > 'Show document content' section > tick 'Show text boundaries'

How the report looks with the text boundaries showing:

How the document looks without the text boundaries showing:

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